The Independent Coalition for a Better Edgewater (ICBE) exists to protect our quality of life and create a better community in which all our citizens can live and take part. The ICBE is committed to the principles of open government, integrity in government, and smart growth. We will share and disseminate information, promote candidates and issues, and raise and spend money to realize our vision of a better Edgewater. The Coalition will actively engage in the process of government to promote policies and candidates which fulfill our Mission and are consistent with our principles.
1. The name of this organization shall be "The Independent Coalition for a Better Edgewater, Inc. (The Coalition)
2. The purpose of this organization shall be to promote the interests of "The Coalition" at the borough level and where or when appropriate at the county and state level, and to promote community interest and civic betterment
3. The "Coalition" will actively engage in the process of government in order to promote policies and candidates that fulfill our Mission and are consistent with our principles. The Coalition will engage in information sharing and dissemination, promotion of candidates and issues, and the raising and spending of money to realize our vision of a better Edgewater.
ARTICLE II OFFICERS AND THEIR ELECTION
1. The officers of this organization shall be as follows: President, Vice President, Secretary, and Treasurer.
2. Each person who is elected as an officer shall serve for a period of two years and will hold office until their death, resignation or removal, or until the respective successor is elected.
3. The Executive Committee shall consist of no more than seven (7) members, which are the Officers of the organization and the Chairperson of the Political Action Committee, the Fundraising Committee, and the Membership Committee.
ARTICLE III DUTIES OF OFFICERS
1. The President shall preside at all meetings and appoint all committees that are not herein otherwise provided for. He/she shall be a member ex-officio of all committees whether they are elective or appointive with the exception of the nominating committee.
2. The Vice President shall, in order or precedence, perform all the powers and duties of the President in the absence of the President.
3. The Secretary shall record and report the minutes of all regular and special meeting and carry on all the official correspondence of this organization and keep suitable records of all official papers.
4. The Treasurer shall receive all dues and monies from all sources. It shall be the duty of the Treasurer to keep a current record and account of all dues and other monies received from the members or other sources. The Treasurer shall have custody of all funds of this organization and shall deposit such funds in the name of this club at the bank designated as such depository. Bills in excess of $100 shall be not paid unless the expenditure has been approved by and voted upon by a majority of the club officers. Any bills $100 or under can be paid at the Treasurer's discretion.
5. All checks shall be signed by the Treasurer and by any other club officer. Two signatures are required. The Treasurer shall submit a monthly report of income and expenses that will be verified by the members of the Executive committee.
ARTICLE IV NOMINATION AND ELECTION OF OFFICERS AND EXECUTIVE COMMITTEE MEMBERS
1. The election of President, Vice-President, Secretary and Treasurer shall be held at the annual meeting in January of the second year following January 2000, and every two years thereafter, after the first election in December 1999.
2. At least 4 weeks prior to the day fixed for the annual meeting, the Nomination Committee shall submit to the Executive committee the names of persons to be voted upon for the offices of President, Vice-President, Secretary and Treasurer.
3. A Nominating Committee of 5 members in good standing, none of whom shall be an officer of the organization, shall be elected from the floor at the November meeting prior to the January election. The Nominating Committee shall report the nominations at the regular meeting in December prior to the January election. The Nominating Committee will accept names from the general membership for consideration and present them also at the regular meeting in December prior to the January election.
4. Voting at all elections shall be by secret ballot, unless two-thirds of the members present at such meeting vote to waive the secret ballot.
5. A member not in "good standing" (refer to Article VIII) may not vote, make any motion, or propose any resolution.
6. Any member of the Executive Committee who shall be absent for 3 consecutive meetings without notifying the club as to the reason for such absence may be replaced if the Executive Committee members vote in favor of such replacement.
7. The officers of this organization shall nominate the Chairpersons of the Political Action Committee, the Fundraising Committee, and the Membership Committee. These three shall be voted on and approved by the general membership at anytime during the first three months of the newly elected term.
8. Only the names of those persons specifically nominated as officers by the Nominating Committee may be voted on at the annual election and all votes for persons not so nominated shall be considered as no votes. Nominations will not be accepted the night of the election.
9. Any officer or Standing Committee chairperson so elected by either the membership or the Executive Committee to fulfill a vacancy shall hold office until the normal expiration of the term for which his predecessor had been elected or such successor's earlier death, resignation or removal.
ARTICLE V COMMITTEES
1. The Standing Committees of this organization shall be the Political Action Committee, The Fundraising Committee, and the Membership Committee. Each Chairperson of the Standing Committees shall serve as a voting member of the Executive Committee. Standing Committee Chairpersons will appoint members of their own committees, subject to approval by the Executive Committee.
2. The Membership Committee shall consist of the Chairperson and no more than 4 additional members. Their efforts shall be to obtain new members, review each application for membership, conduct such investigation as it deems necessary or desirable in connection therewith, including verification of the facts submitted on the application, and thereafter present recommendations to the Executive Committee for action with respect to approval or disapproval of any such applicant. This committee shall also be responsible for reviewing application procedures, the adequacy of membership and fees and for the proposal and submission to the Executive Committee of recommendations with respect to changes in such procedures or the amount of such fees and the proposal and submission of such Rules are approved.
3. The Fund Raising Committee shall plan and hold fund raising events. The committee shall consist of a chairperson and any of his/her designated members. This committee shall be responsible for meeting the income of the club as designated in the annual budget.
4. The Political Action Committee shall be responsible for analysis of the borough issues and for making recommendations as to courses of action to promote the mission of the club. This committee will work closely with elected officials and be responsible for making recommendations to the Executive Committee and the membership with regard to club position statements and endorsements on issues and candidates.
5. Membership on the Political Action Committee shall consist of the Chairperson and two or more representatives from each voting district in the Borough of Edgewater. Members shall be appointed by the Political Action Committee Chairperson and shall serve at his/her pleasure.
ARTICLE VI MEMBERSHIP
1. All persons who are residents of the Borough of Edgewater are eligible to apply for membership through the Membership Committee. All applications for membership shall be in such form as determined by the Executive Committee and shall be accompanied by the annual membership fee.
2. The application form shall provide, among other things, that the applicant, by the execution of the application, does thereby agree to accept, subscribe, and be bound by the by-laws of the "Coalition " Club, and all rules and regulations promulgated by the Executive Committee under the authority of the by-laws. The applicant will agree through the application to adhere to and promote the goals of the club as defined in the Mission Statement.
3. The application shall be filed with the Chairman of the Membership Committee, whose duty shall be to investigate the applicant as to his/her acceptability as a member and thereafter present the application with the recommendation of the Membership Committee to the Executive Committee for appropriate action as directed in these by-laws.
4. At the first regular meeting of the Executive Committee after filing an application, it shall be acted upon by the Committee. The Membership Committee shall make its recommendation concerning action to be taken on such application and should it recommend approval thereof, the application shall be voted upon by the Executive Committee. The application shall require unanimous approval of all the Executive Committee, both those present at such meeting and absent therefrom. Signed written consent will be required from absent Executive Committee members and applications will be acted upon within 60 days of submission.
5. The proceedings of the Membership Committee and of the Executive Committee in regard to the election or rejection of applicants for membership, shall be confidential and secret. Subject to the right of appeal, the Executive Committee shall have the right to suspend, with a vote of simple majority, or expel a member and terminate his/her membership or otherwise discipline a member for conduct which, in its judgement, is likely to endanger the welfare, interest, or character of the "Coalition" Club, and its mission and principles, or for any conduct in violation of the by-laws or rules and regulations of the Club.
6. At any time subsequent to the suspension of membership, a member who has been suspended may apply in writing to the Executive Committee for reinstatement. The Executive Committee may take whatever action it deems appropriate with respect to such application, including, should it decide to grant reinstatement, the imposition of whatever condition to continued membership in good standing it deems suitable.
ARTICLE VII MEETINGS OF MEMBERS
1. The annual meeting of the Independent Coalition for a Better Edgewater Club, Inc., shall be held at the same time as the annual election of officers and Standing Committee Chairpersons during such election years and at the same time in off years as well. At the annual meeting, the results of the election of officers shall be announced (when appropriate), reports of the affairs of the Club shall be considered, reports shall be given by the President, Secretary and Treasurer, an annual budget prepared by the Executive Committee, as well as appropriate committee chairmen, and such other business shall be transacted as is in the power of the members as conferred by the laws of the State of New Jersey, the Articles and the by-laws.
2. Regular meetings shall be held monthly.
3. At Regular five of seven Executive Committee members will be required to constitute a Quorum.
4. At the Annual meeting, a majority of the Executive Committee and 50 percent plus one of the general membership shall represent a Quorum for the purposes of voting on and conducting official business.
ARTICLE VIII DUES
1. Annual dues for the "Coalition" Club will be set by the Executive Committee, based on recommendations received from the Membership Committee. All dues must be paid in full by December 1st for a member to be considered in good standing for business transacted in following year. The Secretary and the Treasurer shall separately maintain a record of membership. A member in good standing shall be a member who the records of the Secretary or Treasurer indicate that the dues are paid in full. All rights and privileges of membership shall be denied to a member who is not in good standing.
ARTICLE IX BY-LAWS
1. The by-laws may be amended by submitting said amendment in writing at a Regular meeting and voted on at the next succeeding Annual meeting. A two-thirds vote of all members shall be required to adopt said amendment. Members in good standing my vote by proxy. The Executive Committee reserves the right to call a special meeting for the purpose of voting on a submitted amendment, should it deem such meeting necessary.
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